A clean desk can give you energy and sometimes inspire you. A clean desk can keep you focused and help you get work done. Unfortunately a day or two goes by and a few big projects later the clean desk becomes a big cluttered mess again. Some people have large work surfaces – looming desks that command attention upon entering an office. You may be reading this article wishing that you had spacious surroundings. Regardless of the amount of desk surface you have, here are some ideas to help keep your desk clean.
- Think of your desk as prime real estate. Whatever sits on it needs to be important enough to take up the space. Only items you use on a daily basis should be here.
- Keep supplies close by. Small file cabinets and pencil caddies are convenient ways to make sure often-used items are handy.
- Keep things in reach. Resources, files and other items you use daily should be within arms reach. If you keep a telephone book on your desk, but use an online directory, then get rid of the phonebook.
- Go up top. Put your computer monitor on a stand. You’ll not only raise it to a proper ergonomic level, you’ll also give yourself more desk surface space. If possible, install shelves above your desk to keep binders and other resources within arms reach.
- Create a system. Organize your current projects by placing them in project jackets, poly file folders or manila folders. Take time to label files and store them upright. You can avoid piles of files this way and see all of your projects.
- Use a stacked In/Out tray. Papers and unopened mail coming into your office need a temporary home until you decide what to do with it. Use the bottom two trays of your tray system as your In-Box. This limits how much stuff can accumulate before you give it attention.
- Get rid of distractions. Between people stopping by your office, your phone ringing, email coming in at a steady pace and keeping up with appointments and meetings, it’s no wonder it’s such a feat to maintain a clean desk. To simplify, get rid of excess personal items, including things that need to return to home.
These simple but useful ideas can help you keep that clean desk year round. Now you will have more time and energy to devote to more important tasks.
Need more help keeping a clean office? Call in the experts at Cinlee Cleaning Services to take care of your office cleaning needs. Our customized office cleaning services can keep your business looking spotless and professional to ensure a positive, productive environment for staff and customers at any time of year.
